How are tasks automatically assigned to team members?

Tasks are automatically assigned based on shipment type (import/export), Incoterms, and role requirements. For example, documentation tasks go to documentation specialists, while operational tasks are assigned to coordinators. The system considers team workload and expertise to ensure balanced distribution.

How are task deadlines calculated?

Task deadlines are automatically calculated based on key shipment dates (ETD/ETA) and Incoterms requirements. For example, shipping instructions must be submitted 7 days before ETD, while customs declarations are typically required 3 days before ETA. The system adjusts deadlines in real-time if vessel schedules change.

How does the system handle task handovers between teams?

The system manages smooth handovers between teams (e.g., from documentation to customs) by automatically notifying the next responsible team member when their tasks become relevant. Each handover includes all necessary context and documentation, ensuring nothing gets lost in the transition.

Can I customize task templates and workflows?

Yes, while the system comes with pre-built templates for all common Incoterms and shipment types, you can customize task sequences, deadlines, and assignment rules to match your specific requirements. Templates can be adjusted per trade lane, carrier, or client.

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Pending Tasks

Submit shipping instructions to carrier

BL: MAEU3892736 • Maersk • FOB

Due: Feb 28, 10:47 PM

Verify shipping documents

BL: HLCU7654321 • Hapag-Lloyd • CIF

Due: Mar 1, 10:47 PM

Arrange cargo delivery to port

BL: MAEU3892736 • Maersk • FOB

Due: Mar 2, 10:47 PM

Submit container weight verification

BL: MAEU3892736 • Maersk • FOB

Due: Mar 4, 10:47 PM

File customs declaration

BL: HLCU7654321 • Hapag-Lloyd • CIF

Due: Mar 5, 10:47 PM

Team Assignments

Jan van der Berg

Export Coordinator

3 active tasks

Emma White

Documentation Specialist

4 active tasks

Automate Task Assignment and Coordination

Replace manual task management with automated workflows. Every task automatically routed to the right team member based on shipment type and Incoterms.

Smart Task Distribution

Tasks automatically assigned based on shipment type and Incoterms - no more manual task creation or confusion about who handles what.

Deadline Automation

ETD and ETA dates automatically trigger task deadlines and reminders. No more tracking deadlines in spreadsheets or missing critical handoffs.

Clear Team Workflows

Every team member sees their exact responsibilities and deadlines in one view. No more back-and-forth emails about who's doing what.

Export Team

Jan van der Berg Export Coordinator

Emma White Documentation Specialist

Submit shipping instructions to carrier

BL: MAEU3892736 • Maersk • FOB

Emma White

Documentation Specialist

Due -7 days before ETD

Arrange cargo delivery to port

BL: MAEU3892736 • Maersk • FOB

Jan van der Berg

Export Coordinator

Due -5 days before ETD

Submit container weight verification

BL: MAEU3892736 • Maersk • FOB

Emma White

Documentation Specialist

Due -3 days before ETD

Verify loading on vessel

BL: MAEU3892736 • Maersk • FOB

Jan van der Berg

Export Coordinator

Due -1 days before ETD

Submit shipping instructions to carrier

BL: CMAU4567890 • CPA CGM • DAP

Emma White

Documentation Specialist

Due -7 days before ETD

Submit container weight verification

BL: CMAU4567890 • CPA CGM • DAP

Emma White

Documentation Specialist

Due -3 days before ETD

Streamline Sea Freight Team Coordination

Keep your sea freight teams synchronized with automated task distribution, clear responsibilities, and real-time updates

Smart Team Organization

Automatically organize tasks between documentation, operations, and customs teams based on shipment requirements

Automated Workflows

Pre-built task templates for every Incoterm and shipment type, ensuring nothing gets missed

Real-time Coordination

Keep everyone informed with instant updates, task reassignments, and progress tracking

Emma White

Documentation Specialist

4 active tasks

Submit shipping instructions to carrier

BL: MAEU3892736

Arrange cargo delivery to port

BL: MAEU3892736

Marie Chen

Documentation Coordinator

3 active tasks

Submit shipping instructions to carrier

BL: MAEU3892736

Arrange cargo delivery to port

BL: MAEU3892736

Never Miss Critical Sea Freight Deadlines

Automatically track and manage deadlines based on ETD, ETA, and shipping milestones

Automated Deadline Calculation

Automatically calculate task deadlines based on vessel schedules and Incoterms requirements

Smart Timeline Management

Track pre-departure, transit, and arrival tasks with clear visual timelines and status indicators

Proactive Deadline Alerts

Get notified about upcoming deadlines, overdue tasks, and critical timeline changes

Timeline View

Submit shipping instructions to carrier

BL: MAEU3892736 • Maersk

Feb 28

export • FOB

Verify shipping documents

BL: HLCU7654321 • Hapag-Lloyd

Mar 1

import • CIF

Arrange cargo delivery to port

BL: MAEU3892736 • Maersk

Mar 2

export • FOB

Submit container weight verification

BL: MAEU3892736 • Maersk

Mar 4

export • FOB

Overdue

Due Soon

Upcoming

Completed

31d

Avg Transit Time

92%

On-Time Delivery

Routes Analyzed

Analytics & Insights

Turn your tracking data into actionable insights with powerful analytics and reporting tools

Performance Analytics

Track and analyze transit times, route performance, and delivery reliability with detailed metrics and trends

Delay Analysis

Identify common delay patterns and bottlenecks with advanced analytics to optimize your shipping operations

Custom Reports

Generate customized reports for different stakeholders with the metrics and insights they need

Simple, Transparent Pricing

Start for free, upgrade when you grow

Free

Perfect for getting started

€0 /month

Up to 5 monthly active shipments

Dashboard Overview
Tasks Management
Status Logs
Alerts & Email Notifications

Get Started

Growth

Scale as you grow

€199 /month

Monthly Active Shipments

75 shipments

Dashboard Overview
Tasks Management
Status Logs
Alerts & Email Notifications

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Frequently Asked Questions

Common questions about sea freight task management